For healthcare practitioners

Practitioners: Keep Using Gmail or Outlook. We Handle the HIPAA Part.

Keep your address and your inbox. We sign a BAA with you and set up encryption for you.

Questions? Call 760-290-3460

BAA with every account

24/7 HIPAA-trained engineers

30-day money-back guarantee

Which email do you use?

Choose your current email platform to see HIPAA-ready plans.

HIPAA Gmail

From $22

/ user / month

Keep Gmail while HIPAA Vault manages the compliance setup.

See Gmail Plans

HIPAA Outlook

From $12

/ user / month

Keep Outlook while HIPAA Vault manages the compliance setup.

See Outlook Plans

Trusted by 1000+ customers

YOUR PARTNER IN COMPLIANCE

Why Do You Need HIPAA Compliant Email?

HIPAA-compliant email to keep patient information secure is critical for any healthcare provider. Adhering to HIPAA standards ensures that personal data remains confidential and out of the hands of unauthorized individuals. At the same time, it ensures your organization is in line with relevant regulations.

To guarantee the secure and confidential transmission of sensitive patient information, medical professionals rely on HIPAA-compliant email systems. This reduces the chances of data breaches and provides peace of mind to both patients and healthcare providers.

HIPAA-compliant email requires very specific protocols to create secure messages. This includes everything from encryption to HIPAA email disclaimers if the receiver isn’t the intended recipient. HIPAA rules are stringent. The lack of a HIPAA-compliant email strategy can result in serious penalties.

Make sure when your healthcare organization sends emails, they are HIPAA-compliant emails. Your healthcare staff and patients should have peace of mind knowing important information is safe.

BAA With Every Account

24/7 HIPAA-trained engineers

Make sure when your healthcare organization sends emails, they are HIPAA-compliant emails. Your healthcare staff and patients should have peace of mind knowing important information is safe.

We can provide the best HIPAA-compliant email for your needs. You don’t have to worry about downtime or regulatory review with HIPAA Vault by your side. Instead, your organization can focus on taking care of patients.

Call 760-290-3460

CELEBRATING REAL STORIES OF HIPAA SECURITY SUCCESS

Big or small, our IT pros deliver ironclad HIPAA compliance.

Jenny French

6 months ago

“We kept our same Outlook addresses and never had to retrain staff. HIPAA Vault handled the BAA and encryption setup in a single afternoon.”

Josh Champion

a year ago

“Our referral partners just email us like normal — the encryption is invisible on our end. Support walked us through the recipient experience before we launched.”

Ash Mohammad

8 months ago

“Moving our existing inboxes over was painless, and the $10-per-mailbox migration was worth every penny. We never lost a single email.”

Michelle L. O’Neal

3 years ago

“Our IT provider handles the desktops; HIPAA Vault handles the mailbox and the BAA. Clean split, and support is genuinely HIPAA-literate when we call.”

Henry Torres

a year ago

“We priced out Web Apps for the whole front desk — shared calendars and Word/Excel access without anyone touching a separate compliance tool.”

Dana Whitfield

4 years ago

“Patients get a simple secure-message link, no app to install. That alone cut down our billing team’s support calls.”

DROP US A LINE

By reducing the complexity of maintaining your cloud environment, we’ll help free up your time to work on the bigger picture.

ANSWERING YOUR QUESTIONS

HIPAA Email Compliance FAQ

Everything practitioners ask before moving Gmail or Outlook to HIPAA Vault.

Questions about Gmail or Outlook?

Talk to a HIPAA-trained engineer, 24/7.

Call 760-290-3460

I am interested in a HIPAA-compliant email service. How is HIPAA Vault different from other services?

We provide a Business Associate Agreement (BAA) for all of our customers. This is a foundational need for HIPAA compliance and keeping protected health information (PHI) safe.

Our solution also has the benefit of cutting-edge, fully-managed security. It also includes 24/7 dedicated, live support to assist you with any issues you may have.

Why should my healthcare organization outsource HIPAA compliance for email?

Achieving HIPAA compliance with email is a complex and detailed process. Our team has the knowledge and experience needed to develop and implement solutions for HIPAA compliance.

Leverage our expertise with HIPAA compliance in email and spend more time focusing on the core needs of your business.

I need encrypted email and a HIPAA email address for my practice. How do I start?

We offer two HIPAA-compliant email solutions: one is Gmail, and the other is Microsoft Outlook. We can create a new email address for you as well. You’ll just need your own domain, which we can also register for you.

Is the $12/month (Office 365) for one email account only?

Yes, that is the price per user. Individual emails for 5 different employees, for example, would cost 5 x $12 = $60/month ($720 annually). You may purchase an unlimited number of email accounts.

What would be the cost if we redirect our mx records with 10 emails?

For our $12/user/month annual plan, this would be $1,440/year.

Can I keep all of my existing email information?

Yes, we charge a $10 migration fee per account.

Can we use our existing domain?

Yes, as long as you are the owner, or have access to modify DNS records.

What if I want to create my own domain: john@johnsmith.com? Will I have the same features for encrypted email as I would with a Gmail address?

Definitely. For Gmail you will just need to subscribe to Google Workspace.

Can I send/receive attachments (e.g. PDFs, word documents, phone images)?

Yes, attachment sizes will vary per product.

Regarding encryption: what will be the experience of my email recipients? How does it differ from receiving a regular email?

Our encryption platforms are user-friendly. Here’s how the process works.

Encrypted emails travel first to a protected “communication room.” Your recipients then receive a message and link from the room that they’ve received an encrypted email. The link directs them to a two-factor authentication login, and enables a separate code for them to input.

Once the code is entered, they can view your decrypted message. Then, they can respond with an encrypted email of their own while in the communication room.

Note: Our email platforms also provide the option to send non-HIPAA compliant emails as well, when PHI is not involved.

Does HIPAA Vault offer a HIPAA-secure video option?

HIPAA Vault is a Google Partner, offering Google Meet as a compliant video conferencing tool.

Do you offer a free-trial period?

While we do not offer a free trial period, we do have a 30-day money back guarantee.

Do you stand behind your HIPAA email solutions?

There’s no HIPAA email disclaimer here — we stand behind the security and effectiveness of our solutions. When you partner with HIPAA Vault, you can count on effective support for compliance with HIPAA security rules related to all email communications.

Questions about WordPress HIPAA compliance? Give us a call at 760-290-3460!

OUR HIPAA COMPLIANCE BLOG

Navigate the Evolving HIPAA Landscape

Go to the Blog

HIPAA Compliant Email Providers: The Complete 2026 Guide

June 18, 2026

Gmail (through Google Workspace Business Plus or higher), Outlook (through Microsoft 365 Business with the right licenses), and several other enterprise email platforms can be made HIPAA compliant — but only with a signed Business Associate Agreement…